The Ultimate Guide to Working with Tally on Cloud

Tally ERP 9 is one of the most popular accounting software solutions, offering a wide range of features that help businesses manage their financial data, inventory, payroll, and more. Traditionally, Tally has been used on local servers or desktops, but with the increasing demand for flexibility and remote access, many businesses are now opting to use Tally on the cloud. Hosting Tally on a cloud environment offers several advantages, such as remote accessibility, reduced IT costs, enhanced security, and improved collaboration.

In this blog, we will guide you on how to use Tally on the cloud, explaining the process and key considerations for hosting Tally ERP 9 on cloud servers.

What is Tally on Cloud?

Tally on the cloud refers to hosting the Tally ERP 9 software on remote cloud servers, allowing businesses to access their Tally data over the internet. Instead of installing Tally on a physical computer or server, users can access Tally through a web browser, regardless of their location. This means that your business can operate seamlessly, even if your employees are working remotely or from different locations.

By hosting Tally on the cloud, businesses can eliminate the need for managing on-premise hardware, reduce maintenance costs, and ensure better availability of resources. Moreover, cloud hosting provides a secure and scalable solution for businesses that need constant access to financial and business data.

Benefits of Using Tally on Cloud

Before diving into how to use Tally on the cloud, it's essential to understand the benefits it offers:

Remote Accessibility With Tally hosted on the cloud, you can access your accounting data anytime and anywhere with an internet connection. This is especially beneficial for business owners or teams working from multiple locations or those with remote employees.

Reduced IT Costs Cloud hosting eliminates the need for businesses to invest in expensive on-site servers, maintenance, and infrastructure. You only pay for the resources you use, which can result in cost savings compared to maintaining traditional server hardware.

Scalability Cloud hosting offers easy scalability, which is beneficial as your business grows. You can increase or decrease server resources such as CPU, RAM, and storage as needed, ensuring that the system always runs efficiently without overpaying for unused capacity.

Improved Security Cloud hosting providers offer robust security measures, including data encryption, firewalls, and automatic backups. This ensures that your sensitive financial data is safe from potential cyber threats and data loss.

Automatic Updates Cloud-based Tally solutions often come with automatic software updates, which helps ensure that your business is always using the latest version of the software. This minimizes the risk of using outdated features or facing compatibility issues.

How to Use Tally on Cloud

Now that you understand the benefits, here’s a step-by-step guide to help you get started with using Tally on the cloud:

Step 1: Choose a Reliable Cloud Hosting Provider

The first step is to choose a reliable cloud hosting provider that offers support for Tally ERP 9. Cloud hosting services vary, and it’s essential to select a provider that offers a secure environment, adequate storage, scalability, and good customer support. Ensure that the hosting provider meets your business's technical requirements for Tally, such as the number of users, server specifications, and additional features.

Step 2: Set Up the Cloud Hosting Environment

Once you’ve chosen your cloud hosting provider, you will need to set up the hosting environment. The provider will typically offer pre-configured servers optimized for Tally, or you can opt for custom configurations based on your business needs.

You'll need to configure the server specifications, including CPU, RAM, and storage, depending on the number of users and the size of your business data. You can select from a range of server options, from basic shared hosting to more advanced virtual private servers (VPS) or dedicated servers for larger businesses. Once the server is configured, the hosting provider will guide you through the process of setting up the Tally ERP 9 software on the cloud.

Step 3: Install Tally ERP 9 on the Cloud Server

With cloud hosting, you don't have to worry about the physical installation of Tally ERP 9. The hosting provider will typically assist you in installing the software on the cloud server. This installation process is similar to what you would do on an on-premise server but can be completed remotely.

In most cases, Tally ERP 9 is installed on the cloud server using a cloud-based virtual machine. Once the software is installed, you will have access to the Tally interface through a web browser or remote desktop protocol (RDP), depending on the hosting setup.

Step 4: Set Up User Access

One of the significant advantages of using Tally on the cloud is the ability to provide secure, multi-user access. After the software is installed, you can set up user accounts for employees, team members, or accountants who need access to Tally.

Make sure to assign appropriate user roles and permissions to restrict access to sensitive financial data. For example, you can give read-only access to some users while allowing others to make changes to the accounts. Additionally, multi-factor authentication (MFA) can be enabled to add an extra layer of security to user access.

Step 5: Back Up Your Data Regularly

Data backups are crucial when hosting Tally on the cloud. Most cloud hosting providers offer automatic backup services to ensure that your business data is protected. However, it is important to configure your backup preferences to ensure that backups are taken at regular intervals, preferably daily or weekly.

This will help safeguard your financial data in case of server crashes, accidental deletion, or data corruption. Ensure that your cloud hosting provider offers secure storage for your backups and that backup restoration is simple and quick.

Step 6: Access Tally from Anywhere

Once everything is set up, you can start accessing your Tally ERP 9 software via the internet. You can use a web browser or a remote desktop application to connect to the cloud server, just like you would access any other cloud-based software. This remote access gives you the flexibility to manage your business finances while traveling or working from a different location.

Conclusion

Using Tally on the cloud offers several benefits, including remote accessibility, reduced costs, enhanced security, and scalability. By choosing the right cloud hosting provider and setting up a secure cloud environment, businesses can take full advantage of the capabilities of Tally ERP 9 without the limitations of traditional on-premise installations.

Whether you are a small business or a large enterprise, hosting Tally on the cloud provides the flexibility and convenience needed for modern business operations. With easy setup, multi-user access, and robust security features, Tally on cloud can help streamline your accounting and financial management processes while offering a more efficient and cost-effective solution for your business.